The archives will strive to follow best practices set forth under provincial and federal privacy legislation even when not governed by this legislation. Records containing personal information are restricted according to best practices as per the provincial Freedom of Information and Protection of Privacy Act, Personal Health Information Protection Act, and federal Personal Information Protection and Electronic Documents Act. The archives reserves the right to restrict access to the collection depending on the condition of the archival material, the amount of material requested, and the purpose of the research. The use of certain materials may also be restricted for reasons of privacy or sensitivity, or under a donor agreement. Access restrictions will be applied equally to all researchers and reviewed periodically. No researcher will be given access to any materials that contain a personal information bank such as donor agreements or personnel records, or to other proprietary information such as appraisals, insurance valuations, or condition reports.
Copies of textual and photographic records are provided for research purposes only and responsibility for questions of copyright that may arise in their use are assumed by the recipient.
Patrons must complete a Research Agreement before research is undertaken on their behalf by the archivist, or before records are served to them. There is a fee for archives visits, and for research undertaken by the archivist. The archives also has a ready reference collection and a collection of publications and rare books which may be viewed on-site.
Patrons must complete a Request for Reproduction before copies of materials are made for them. The archives reserves the right to limit the number of pages copied for a patron. No digital copies will be provided. Copies are only provided for private research and study purposes.